Privacy Policy

1. Who We Are

UKSecurityJobs.co.uk is operated by Digital Software Group Ltd ("we", "us", "our"). We are a verified security jobs platform connecting SIA-licensed security professionals with security employers across the United Kingdom.

We are committed to protecting your personal data and processing it in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. What Data We Collect

Security Officers (Candidates)

• Full name, date of birth, gender (optional)
• Contact details — email address, phone number
• Current and previous addresses (5-year history)
• SIA licence number(s) and expiry dates (encrypted at rest)
• Employment history including employer details and reference contacts
• Driving licence details and vehicle information
• Qualifications, certifications and training records
• Interview responses and professional profile information
• Right to work documentation
• Profile photo (if uploaded)

Employers

• Company name and Companies House registration number
• Contact name, position, email address and telephone numbers
• Company address and website
• Company logo (if uploaded)
• Job posting details

All Users

• Authentication data (managed by Clerk — see Section 7)
• Usage data and analytics (via Google Analytics 4)
• IP address and browser/device information

3. How We Use Your Data

Candidates

• To verify your SIA licence against the public SIA register
• To build and maintain your BS7858-ready vetting profile
• To match you with relevant security job opportunities
• To share your profile with employers when you apply for a role
• To send you job match alerts, availability reminders and platform notifications
• To comply with our legal obligations

Employers

• To verify your company details
• To publish your job listings to verified candidates
• To process payments for job posting services
• To send platform notifications and service updates

4. Legal Basis for Processing

We process your personal data under the following lawful bases:

• Contract: Processing necessary to provide the platform services you have signed up for
• Consent: Where you have given specific consent — for example, for optional profile information you choose to provide, or to receive updates about the platform if you have asked us to.
• Legitimate interests: To improve our platform, prevent fraud and ensure security
• Legal obligation: Where required by law

5. Special Category and Criminal Offence Data

We have deliberately designed UKSecurityJobs so that we do not collect special category personal data (such as health, ethnicity, religion, or sexual orientation) or criminal offence data (such as criminal convictions or driving bans).

Where eligibility for security work depends on these matters, that assessment rests with the relevant authorities and employers: the Security Industry Authority carries out the statutory criminal record check when it issues a licence, and your employer carries out BS7858 vetting before you start work. We do not duplicate those checks, and we do not ask you to disclose that information to us.

The most sensitive information we do hold is your SIA licence number and your address history. These are encrypted and access to them is strictly limited.

6. Data Sharing

We do not sell your personal data. We share data only in the following circumstances:

• With employers: When you apply for a role, your profile is shared with that employer only
• Service providers: Supabase (database — EU West, Ireland), Clerk (authentication), Render (API hosting), Cloudflare (CDN and security), Google Analytics (usage analytics)
• Legal requirements: Where required by law, court order or regulatory authority
• SIA verification: We check your licence number against the publicly available SIA licence register

7. Third-Party Services

Clerk (Authentication): We use Clerk to manage user authentication. Clerk processes your email address and name to provide sign-in functionality. Clerk's privacy policy is available at clerk.com/privacy.

Supabase (Database): Your profile data is stored in a Supabase PostgreSQL database hosted in EU West (Ireland, eu-west-1). Data does not leave the European Economic Area. Supabase's privacy policy is at supabase.com/privacy.

Google Analytics 4: We use GA4 to understand how the platform is used. This uses cookies. You can opt out via our Cookie Policy.

8. Data Retention

• Candidate profiles: Retained while your account is active. Deleted within 30 days of account deletion request.
• Employer data: Retained while your company account is active. Deleted within 30 days of account deletion request.
• Job applications: Retained for 12 months after the application date.
• Analytics data: Retained for 14 months (Google Analytics default).

9. Your Rights

Under UK GDPR, you have the following rights:

• Right of access: Request a copy of all personal data we hold about you
• Right to rectification: Correct inaccurate or incomplete data
• Right to erasure: Request deletion of your personal data ("right to be forgotten")
• Right to restriction: Request that we limit how we use your data
• Right to data portability: Receive your data in a structured, machine-readable format
• Right to object: Object to processing based on legitimate interests
• Right to withdraw consent: Withdraw consent at any time for consent-based processing

To exercise any of these rights, use our contact form or email admin@uksecurityjobs.co.uk. We will acknowledge your request within three business days and respond substantively within one calendar month from the date of receipt, in accordance with UK GDPR Article 12. You also have the right to complain to the Information Commissioner's Office (see Section 14) if you are dissatisfied with how we handle your request.

10. Data Security

We implement appropriate technical and organisational measures to protect your personal data, including:

• Field-level encryption for SIA licence numbers
• HTTPS encryption for all data in transit
• Row-level security on database tables
• Authentication via Clerk with industry-standard security
• Regular security reviews and planned penetration testing

11. Cookies

We use cookies to operate the platform and analyse usage. For full details, see our Cookie Policy.

12. Children

Our platform is intended for individuals aged 18 and over. We do not knowingly collect personal data from anyone under 18. If you believe we have inadvertently collected data from a minor, please contact us immediately.

13. Changes to This Policy

We may update this privacy policy from time to time. We will notify registered users of material changes by email. The date at the top of this page shows when the policy was last updated.

14. Complaints

If you are unhappy with how we handle your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):

• Website: ico.org.uk
• Telephone: 0303 123 1113

We would, however, appreciate the opportunity to address your concerns before you contact the ICO. Please contact us first or email admin@uksecurityjobs.co.uk.